Accounts Payable Clerk/Office Assistant

General Contractor based in Alexandria is seeking an AP Clerk/Office Assistant

Duties and Responsibilities
• Full cycle accounts receivable duties
• Full cycle accounts payable duties including:
• GL and job cost coding of invoices
• Entering invoices into accounting system
• Vendor file maintenance
• Processing of expense reimbursements
• Maintain project records to ensure compliance with company policies and retention schedules
• Inventory management for material purchases.
• Assist with accounts payable reconciliations
• Work with the team to perform the month-end process
• Monitor customer accounts for payment to subcontractors
• Analyze and coordinate a variety of financial data, and report it in a useful and understandable manner
• Adhere to monthly reporting requirements and compliance standards
• Credit Card Account reconciliations
• Scanning Job Reports and Tickets
• Answering Phones
• Provide administrative support as needed

• Teamwork
• 2 or more years’ office administration experience
• Experience with QuickBooks software strongly preferred
• Industry experience with construction billing or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved, required.
• High attention to detail and accuracy is required
• Excellent communication skills; both written and oral
• Must possess good time management skills, ability to multitask
• Must have good skills using Microsoft Office products with proficient skills with Microsoft Excel for financial purposes
• Spanish speaking preferred but not necessary

We Offer

• Medical, Dental and Vision
• 401K plan with employer match
• Vacation, PTO, 7 Holidays

compensation: Based on Experience

employment type: full-time

job title: Accounts Payable Clerk/Office Assistant

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